2018 Convention & Gathering

2018 Convention & Gathering

November 9-11, 2018
Crowne Plaza Phoenix Airport

The women of our Grand Canyon Synod will meet in convention (business) on Friday afternoon, November 9, 2018.  Following our convention meeting, we’ll kick off a Gathering event on Friday evening, continuing on Saturday, and ending with worship on Sunday morning.  This is a week-end filled with renewal, worship, music, learning and fun!  Click Convention Gathering Schedule.rev for a preliminary schedule of events for our week-end.

Our In-Kind Gifts this year will support two ministries within our Grand Canyon Synod:

  • Alleluia Lutheran’s Diaper Closet in Avondale AZ:  They need disposable diapers (sizes newborn through toddlers) plus diaper wipes.
  • Lutheran Social Services-SW Hygiene Kits for Refugee Families:  They request full size shampoo/conditioner (all-in-one bottle), pack of 4 toothbrushes, large toothpaste, pack of 6 razors, can of shaving cream, comb, 2-pack deodorant, 2-3 bars of hand soap or body wash, and washcloths.  Optional items are lotion and mouthwash.

This year, we are encouraging each congregation (and interested individuals) to contribute a fun and unique Gift Basket that will be raffled off.  Proceeds will be divided equally between our Grand Canyon Synod WELCA Scholarship Fund and Katie’s Fund at churchwide.  Be creative!  Remember, Christmas will be just around the corner!

Do you like to sing?  Join our Gathering choir, who will sing during our Sunday morning worship.  Rehearsals will be on Saturday afternoon and Sunday morning.  Contact our Musical Leader, Cyndy Warnier, at ckwarnier@gmail.com.  She will be in touch with you about the music.


There are several opportunities for giving during our event.  Here’s a description:

Convention/Gathering Offering:  This is a new offering established by our board to help offset the expenses of our event, which is not self-funding.  Your registration fee does not cover all expenses.  This offering is one way that you and your congregational unit can help defray our event expenses and keep our Registration fees reasonable.

LOVE Offering:  This is an annual offering given by Congregational Units, Conferences and women attending our event.  This offering stays 100% with our GC Synod Women to help fund training, communication and events supporting our women’s ministries throughout our entire program year.

Worship Offering:  Our Sunday worship offering is given by Congregational Units and individuals attending our event.  Half is designated to the churchwide Women of the ELCA and the other half to a mission project chosen by your board.  This year, the Worship Offering will be distributed to 50% (churchwide) 25% (Alleluia Diaper Closet) and 25% Navajo Evangelical Lutheran Mission Hozho Cafe in Rock Point, AZ.

All offerings can be brought to our November event, or can be sent to our SWO Treasurer, Debbie Romboletti, at any time.  If your offering is in an envelope, please note the type of offering and the church name/city if from your congregational unit.  And include your congregational number if you know it.  Please indicate on the check memo line which offering your check is for.  We welcome a separate check for each type of offering.  Make Checks payable to Women of the ELCA – GCS.  We can also accept credit card payments for offerings on site.  See Debbie or President Myrna to do that.

We look forward to seeing you at the Crowne Plaza in November.  We pray this convention/gathering event will inform you, inspire you, motivate you, uplift you and be FUN!  It’s not too soon to begin planning to attend.

Download and print our English version Registration-Form

Or, download and print our Spanish Registration Form.

Online registration is now available.  You can register online and pay by credit card, or register online and pay by check.  Click here.

Voting members are encouraged to register by September 30 in order that you receive convention materials 30 days in advance.  All others need to register by October 16.  No refunds after October 16, but you can “gift” or transfer your registration.  Our registrar’s contact information is on the paper and online registration options.  Let her know of any changes or updates.

Book your hotel reservations at 1-855-729-6011.  Identify yourself as “GC SWO Biennial Convention” to get our convention room rate, which is the room rate, not the per-person rate.  Room rates include a $10 coupon for breakfast at the hotel.  Room reservation deadline is October 16, 2018.

You may also book your hotel directly from this online link:  Book Crowne Plaza Hotel

Scholarship Opportunities.  There are several scholarship opportunities available to make it possible for women to attend our event.  These include the “Today’s Katie Scholarship,” a “June Klar Scholarship,” and scholarships from our Conferences.  Download complete information from this link:  2018 Scholarships Information.

We’ve also provided the scholarship forms in Spanish:  Sínodo del Gran Cañón

Please note we have extended the Scholarship Application deadline date to Sept. 30!


Each congregation in our synod is eligible to send one (1) voting member to the convention (business meeting) portion of our event.  Your congregational voting member will be seated with a chair back identifying your church name and your conference name.  We are planning to begin our convention at 1:30 pm on Friday and will conclude by approximately 5 pm.  Elect or appoint your voting member soon and be sure to register that woman no later than September 30.

Officer and Board Elections:  A Call for Nominations is extended for those women who are interested in serving on our synod women’s board as an officer or a board member.  We will elect all four officers (president, vice-president, secretary and treasurer) as well as eight board members.  You can download information about the various board positions and the nomination form from this link:  2018 GCWELCA Nomination Info and form

2020 Triennial Voting Member Elections:  Nominations are also being sought for women who would like to serve as voting members to the 11th Triennial Convention of Women of the ELCA, to be held in Phoenix on July 14-16, 2020.  Because we only meet in convention every two years, we need to elect our four Triennial Voting Members at our November 2018 meeting.  You can download the nomination form from this link:  2020 Triennial Voting Member Nomination

Convention Resolutions:  Each congregational unit has the right and privilege to prepare and present, through your voting member, a resolution to the convention.  Information about what resolutions are, as well as the 2018 Resolution Form, can be downloaded from this link:  Resolution Form.  We’ve also included the How-to-write-a-resolution resource from Women of the ELCA.  Deadline to submit a resolution is November 8, 2018.